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Travel & Entertainment Forms

Travel & Entertainment Policy & Procedures 

Travel & Entertainment Frequently Asked Questions

  • How to Submit a Lab Purchase Reimbursement Request

    -Download the Check Request form.

    -Fill out the form entirely. PI's approval can either be an electronic signature on the form or a forwarded approval email.

    -Email the completed form and receipts to emnadmin@ucr.edu.

    -Payment will be received either by direct deposit or check. If you are an employee (TA, staff in the lab) you will receive payment as direct deposit. If you are not an employee, you will receive payment via check to the address provided on the Check Request form.

    -If you are not already in the UCR database, a W-9 will be requested of you and sent to Accounting.

    -The W-9 form can be found above.

  • How to Submit a Travel Reimbursement Request

    -Download the Travel Expense Report form.

    -Fill out the form entirely. PI's approval can either be an electronic signature on the form or a forwarded approval email.

    -Email the completed form and receipts to emnadmin@ucr.edu.

    -If needed, comments can be added in the email.

    -Payment will be received either by direct deposit or check. If you are an employee (TA, staff in the lab) you will receive payment as direct deposit. If you are not an employee, you will receive payment via check to the address provided on the Travel Report Expense form.

    -If you are not already in the UCR database, a W-9 will be requested of you and sent to Accounting.

    -The W-9 form can be found above.

  • How to Submit a Business Meal Reimbursement Request

    -Download the Entertainment Reimbursement Request Form. If there is a large number of guests, also download the Entertainment Guest List.

    -Fill out the form entirely. If the business meal is part of a program such as Bio252, write that in the FAU section. If not, write the FAU to charge.

    -Send the completed form and the itemized meal receipts to emnadmin@ucr.edu.

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