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Purchasing

Purchasing Frequently Asked Questions

  • Are you a new Requestor or Sub-Requestor in eBuy?

    -As a new Requestor, take the online "Purchasing: Requestor Role" training module by logging onto UC Learning Center (LMS) or access by logging into R'Space under Training & Tools. You can search "purchasing" in the top right.

    -As a new Sub-Requestor, take the online "Purchasing: Sub-Requestor" training module by logging onto UC Learning Center (LMS) or access by logging into R'Space under Training & Tools. You can search "purchasing" in the top right.

    -Review the "How to Submit an eCatalog Order" and "How to Submit a Non-eCatalog Order."

  • How to Submit an Order Request - General

    -Log onto eBuy.ucr.edu or access by logging into R'Space and select "eBuy - UCR Purchasing System" through the Authorized Applications tab.

    -Click on either Create Order or Create eCatalog Order.

    -In order to submit an order request you either need to be assigned the Requestor or Sub-Requestor role.

    -For the Requestor role, email emnadmin@ucr.edu, either CC your PI or forward their approval, and request to be added as a Requestor to eBuy.

    -Have the new Requestor take the online "Purchasing: Requestor Role" training module by logging onto UC Learning Center (LMS) or access by logging into R'Space under Training & Tools. 

    -For the Sub-Requestor role, ask your PI as they are able to give you this role in eBuy. See below "How to Add Sub-Requestors."

    -Once your order has been processed, you will receive an automated email from eBuy notifying you, including the PO number if applicable, and who processed the order.

  • e-catalog Vendors

    Punch-Out

    Vendor Products Vendor Products
    Amerisource Bergen   B&H Camera, photo, A/V supplies
    Bio-Rad Lab supplies CDW-G Apple products and computer peripherals
    Dell Computers

    Horizon (formerly Dharmacon)

    Lab supplies
    Digi-Key Electronic components Fastenal Tools and hardware
    Fisher Scientific Lab supplies Grainger Tools and hardware
    Home Depot Janitorial supplies HP Computers
    Lenovo Computers McKesson Medical/Sugical Supplies (SOM ONLY)
    Medline Medical supplies Office Depot Office supplies
    SHI Computer software Thermofisher (formerly Life Tech) Lab supplies
    VWR Lab supplies eParts  
    Workspace Facilities Office Depot/JanSan janitorial Sigma-Aldrich Chemicals
    Waxie Janitorial supplies    

     

    Hosted Catalog Suppliers

    Vendor Products Vendor Products
    Abcam Antibodies Bio-Rad Lab supplies
    CED Electrical and Lighting Cell Signaling Antibodies and specialty reagents
    Controlco, Inc. Building Management Systems Eppendorf Equipment and supplies
    Fastenal Tools and hardware Fisher Scientific

    Lab supplies

    Cytive Global life science solutions Grainger Tools and hardware
    HD Supply Facilities supplies Illumina Gene sequencing
    Johnson Controls, Inc. Building Controls / Management Systems Neta Scientific Lab glass, plastic, and pipettes
    New England BioLabs Life science supplies Perkin Elmer Radiochemicals
    Qiagen Life science supplies Rainin Pipetters, tips and service
    Sharp Electronics Corp. Laser printers Sigma-Aldrich Chemicals
    Spectrum Lab supplies Takara Reagents / Life science
    Thomas Scientific Life science supplies VWR Lab supplies
    Waxie Janitorial supplies    

     

  • How to Submit an eCatalog Order

    -Log onto ebuy.ucr.edu or access by logging into R'Space and select "eBuy - UCR Purchasing System" through the Authorized Applications tab.

    -Click on "Create eCatalog Order."

    -Fill out the required fields that are in red. Please include the full FAU.

    -Click "Shop" on the lower left corner.

    -Either search for an item in the search bar at the top or click on the tiles on the right. Preferably select one of the Punch-out tiles first then try the Hosted Catalog Suppliers tiles. 

    -If you cannot find the desired item on the vendor's website, you can "Cancel PunchOut" on the top right and try the another tile under Hosted Catalog Suppliers or a different vendor.

    -Once you have added the desired items to your cart, click "Check Out." If you want to add items from a different vendor, click on the home icon on the top left to return to the tiles and repeat.

    -Once you have all the desired items in your cart, click "Return eBuy." Then "Submit" your order.

    -If you're a Sub-Requestor, your submitted order with go to your PI's queue for review. Once they submit, it will be sent to EMN's Purchasing queue for processing.

    -If you are Requestor, your submitted order will be sent directly to the EMN's Purchasing queue for processing.

    -Once your order has been processed, you will receive an automated email from eBuy notifying you, including the PO number if applicable, and who processed the order.

    -If you cannot find the desired vendor, you will need to submit a regular order. See below How to Submit a non-eCatalog order.

  • How to Submit a Non-eCatalog Order

    -Log onto ebuy.ucr.edu or access by logging into R'Space and select "eBuy - UCR Purchasing System" through the Authorized Applications tab.

    -Click on "Create Order."

    -Fill out the required fields that are in red. Please include the full FAU.

    -Click "Add Line" on the bottom left.

    -Add the quantity, the line description and web link if applicable, the catalog number if applicable, and the unit price. Click "Save" if there is one item being requested. Click "Save & Add Next" if there are multiple lines to be added.

    -If there is a quote, copy the information over from the quote on individual lines and attach the quote to the order request under the "Attachments" tab.

    -Add any comments about the order under the "Comments" tab.

    -If the order request is urgent or if there are any issues regarding the order, please email emnadmin@ucr.edu and include the control number which is found on the top left corner of the order request.

    -Once you have added all the line items. Submit your order.

    -If you're a Sub-Requestor, your submitted order with go to your PI's queue for review. Once they submit, it will be sent to EMN's Purchasing queue for processing.

    -If you are Requestor, your submitted order will be sent directly to the EMN's Purchasing queue for processing.

    -Once your order has been processed, you will receive an automated email from eBuy notifying you, including the PO number if applicable, and who processed the order.

  • Checking the Status of Submitted eBuy Orders

    -After an order request has been processed by the Purchasing Team, the requestor will receive an automated email stating the NetID of who processed the order and the PO number assigned to the processed order.

    -Once an order is processed, the person who processed your order will forward the order confirmation and any other relating emails regarding the order when received. Please note that not all vendors provide order confirmations. You can also reach out to emnadmin@ucr.edu and inquire about your order status. Please include the control number or PO so that we can search for your order.

    -If you have not received or missed the emails then use the below method to check the status.

    -Log onto eBuy.ucr.edu or access by logging into R'Space and select "eBuy - UCR Purchasing System" through the Authorized Applications tab.

    -Click "View Requests."

    -Click on the "Routing" tab. This will show you in which queue the order is sitting.

    -If it shows "WIP" it is still in EMN"s purchasing queue.

    -If you cannot see any orders, you can try searching with the PO number provided in the automated email you received when the order was placed. Additionally, you can search with the control number for the order which follows the format NetIDyearmonthday6-digittime. Example: jdoe20210630013016. You can also search without the day or time in the control number for broader searches.

  • Can No Longer Order through ScottSupply; What is CBS?

    -CBS is the UC Campus Business Services.

    -ScottSupply is no longer supported to submit orders.

    -To submit an order request for ethanol, gas cylinders, and IDTs, please submit a request through eBuy.

    -Follow steps from "How to Submit a Non-eCatalog Order." Put CBS as the vendor.

    -Once your CBS request is processed, you will receive an automated email stating your order has been cancelled. This means that your order was submitted to CBS. IDT tickets will be sent via email to the requestor from Judy Hodge.

    -When submitting gas cylinder requests, you must list the building and room numbers for delivery.

    -If you have empty cylinders, put a note in the "Comments" tab in eBuy the number and location of the empty gas cylinders. Also, place an "empty" note on the cylinders that need to be picked up.

  • How to Add Sub-Requestors

    -A Sub-Requestor can submit an order request in eBuy but it will be sent to the PI's queue for review before being sent to EMN for processing.

    -Log onto eBuy.ucr.ucr or access by logging into R'Space and select "eBuy - UCR Purchasing System" through the Authorized Applications tab.

    -Click "Maintain Sub-Requestors."

    -Click "Add New Sub-Requestor."

    -Search using either the person's name or NetID and click on their name to add them.

    -You will receive a confirmation that they have been added.

    -Have the new Sub-Requestor take the online "Purchasing: Sub-Requestor" training module by logging onto UC Learning Center (LMS) or access by logging into R'Space under Training & Tools. 

  • Pre-Approved Vendors for Onsite Equipment Repair

    Vendors that physically come on campus to service any equipment must have appropriate insurance on file with UCR before any work can be completed.

    -Email emnadmin@ucr.edu before having service scheduled to confirm the chosen vendor meets UCR insurance coverage requirements and can take a purchase order as payment.

    -Below is a list of pre-approved vendors that you can use to submit a non-eCatalog order request:

    Standard Refrigerator/Freezer Units/HVAC:

    HASCO - email for a quote or call 951-682-3336

     

    Scientific Refrigerator/Freezer Units:

    SolidCold Refrigeration - email Mark DuFloth for a quote or call 619-461-7600

    Scientific Refrigeration - email for a quote or call 800-994-0985

     

    Balance Calibration/Repair:

    Inland Industrial Scale - email Tim Cosner for a quote or call 951-785-8737

     

    On-Site Pipette Calibration/Repair:

    I2S: Integrated Instrument Services - call 800-468-3437

     

    Various Instrument Calibration/Repair:

    Scientific Services Plus - email for a quote or call 877-522-5421

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