Punch-Out

Hosted Catalog Suppliers

These goods and services may be procured through Receiving Services (formerly Campus Storehouse/ScotSupply). Please go to UCR Work Order System Portal

1. Click "Submit a Request"
2. Select "Work Order System" from the drop-down menu
3. Choose "Receiving Services Request"
4. Choose from the following services in the "Receiving Service" drop-down menu and add your desired items. Please see additional ordering instructions for each request type:
   1. Ethyl alcohol
      1. Enter Rm 1229 Spieth, or your building's central delivery location
      2. If you need to be added as an alcohol custodian, download and complete the custodian form (provided on the request form), have your dept. Chair sign, and email to: judy.plaxco@ucr.edu
      3. Send the original hard copy via interdepartmental mail ATTN: Judy Plaxco/Receiving Services
   2. Gas cylinders/Specialty gas cylinders
      1. Gas cylinders will be delivered directly to your lab, so enter the correct building and room number
      2. If you have cylinders to return, list the # of tanks and their building/room locations in the "Additional Information" textbox in the "Delivery" section
      3. Label the tanks that are being returned, disconnect them from any hoses/apparatus, and ensure access to the tanks is not blocked, or they will not be picked up
   3. IDT request
      1. If you to create an IDT account (with UCR pricing built in) see account creation and ordering instructions 
      2. After your IDT request has been approved, you will receive an ORD number 
      3. Enter the last 6 digits of the ORD number in the "Purchase Order Number" field when checking out on the IDT website
      4. Submit a new order request for each IDT order you need to submit - you CANNOT reuse ORD numbers
5. Complete the rest of the sections on the form and submit
   1. If the COA won't populate in the respective field, provide in the "Additional Information" textbox at the bottom of the form
   2. If your PI won't populate in the respective field, enter "Tara Pastucha" instead
   3. Receiving Services is still adding COA/PI data to the program and estimate it will take a few more weeks before these fields are completely updated

More information can be found directly on Receiving Services website 

IDT Ordering Instructions

Vendors that physically come on campus to service any equipment must have appropriate insurance on file with UCR before any work can be completed.

Email emnadmin@ucr.edu before having service scheduled to confirm the chosen vendor meets UCR insurance coverage requirements and can take a purchase order as payment.

List of pre-approved vendors that you can use to submit a non-eCatalog order request:

Standard Refrigerator/Freezer Units/HVAC

HASCO - service@hascoac.com for a quote or call 951-682-3336

Scientific Refrigerator/Freezer Units

SolidCold Refrigeration - Mark DuFloth for a quote or call 619-461-7600

Scientific Refrigeration - info@scifrig.com for a quote or call 800-994-0985

Balance Calibration/Repair:

Inland Industrial Scale - Tim Cosner for a quote or call 951-785-8737

On-Site Pipette Calibration/Repair:

I2S: Integrated Instrument Services - call 800-468-3437

Various Instrument Calibration/Repair:

Scientific Services Plus - Service@SS-Plus.com for a quote or call 877-522-5421

Keep in mind that UCR typically pays sales or use tax on purchases of tangible property, such as equipment and supplies.

Suppliers often fail to include taxes in quotes.  Procurement Services will build in sales or use tax unless the department identifies the purchase as for resale, or that the purchase is against a Federal Contract whereby the title is retained by the Federal government.  For supplier's who do not collect CA sales tax, UCR Accounts Payable will accrue the use/sales tax and pay it directly to the state.

Sales Tax: Retail sales to UCR by California retailers are subject to sales tax. The obligation for the payment of California sales tax lies with the retailer, not the purchaser. State laws require the retailer to charge sales tax to the purchaser at the time of sale.

Use Tax:  A use tax obligation arises when UCR purchases a commodity which is taxable under California State Sales and Use Tax Law, but for which the retailer has not billed, or the retailer is not licensed to collect California sales tax. The current rates for use tax are the same as for sales tax. The liability for payment of use tax belongs to the purchaser (UCR).

Controlled Substance Order(s) Process Flow Chart  

Ordering Regulated Chemicals 

Environmental Health & Safety Controlled Substance Information and Lists

Regardless of the procurement method utilized, the required approvals indicated must be obtained prior to purchasing the following items: