- UCR Fleet Services
- Complete and submit the on-line request form. You will receive an email notifying you of your reservation request.
- Your reservation request will be processed by the Fleet Services staff. All attempts will be made to fulfill your reservation request. Most requests are responded to within 1 hour (during normal business hours). If the request can be fulfilled, then the reservation request is given the status of 'Approved'. You will receive an email notifying you of your reservation approval.
- Note: If your reservation request is 'Rejected' or 'Cancelled' then you will receive an explanation with your email response indicating the reason.
- Use Authorization
Requirements of Operator
- All operators must have a valid driver’s license.
- It is the responsibility of Fleet Services to verify the possession and validity of the operator’s driver’s license each time a vehicle is released for daily rentals. Normally, drivers of any passenger vehicle are required to have a Class C license with the following exceptions:
- Drivers of 15 passenger vans used as shuttle services or bus, are required to have a valid Class A or B license with the appropriate passenger endorsement.
- Drivers of a tram and tractor combination are required to have a valid Class A or B license.
- Youth Bus - Driver’s of 10-15 passenger vehicles who transport school age children, K-12, are required to have a Class A or B Drivers’ license with a California Special Driver Certificate valid for driving a youth bus.
Responsibilities of Operator
- Authorized drivers include faulty & staff provided they have been approved by the appropriate campus official and the vehicle use is for official University business.
- Student Drivers – Students may operate University vehicles only as part of any official curricular or research program, or official extracurricular program directly supervised by a member of the University faculty or staff. Misuse of University vehicles will result in withdrawal of authorization to drive them (also see UCR Policy & Procedures Manual, Policy #900-55 "Vehicle Accident and Damage Reporting" for information on misuse of University vehicles and payment for damages).
- Passengers – It is the responsibility of all users of University vehicles to reduce the University’s potential liability by limiting University passengers to those persons on official business for the University. Users should not give rides to hitchhikers, friends, relatives, and University employees not then engaged in University business. This policy also avoids problem of public comment on possible misuse of official vehicles.
- When there is any question of appropriate use or appearance of misuse, it is suggested that private vehicles or rental vehicles be substituted
When a reserved vehicle is not needed, Fleet Services must be notified at least one hour prior to the release time of the vehicle so that it may be made available for other assignments. Charges will be made in the amount of 1/2 daily rental fee for reservations that are not cancelled in advance. Special consideration will be given for cancellations due to inclement weather, or for bonafide reasons beyond the user's control.
Fleet Owned Vehicles
For roadside assistance on Fleet owned vehicles, call (951) 827-2277. There is a 24-hour answering service outside of regular business hours.
When calling for roadside assistance, you must have the following information ready:
- Vehicle number
- Location of vehicle
- Vehicle condition
- Call back number
All University vehicles are self-insured. In the event of an accident, please refer to the information below.
University Owned Vehicles
Drivers are required to report ALL auto incidents within 24 hours to UCR’s Claims Administrator, Sedgwick, by calling (800) 416-4029 and pressing 1. Operators are available 24/7.
Please use the Accident Loss Report Form to collect and document information. A copy of the Accident Loss Report form is also in each vehicle's glove compartment.
If any parties are injured, summon 911 immediately, and notify Risk Management as soon as possible. In addition, all vehicle accidents, damage, or theft should be reported to UCR Police and the supervisor in the vehicle's department.